Swiftsure Slideshow
Volunteers are the key to Swiftsure's success. This year, we are looking for volunteers in the following roles. If you are interested in a position, and meet the necessary requirements, please register to volunteer.
Race Management
Finish Line
Reports to: Race Officer
- Saturday/Sunday/Monday teams organized in A,B,C watches, 6 hour length; rotation from Saturday race start through end of race.
- Reporting to the Duty Race Officer, record sail numbers and finishing time for competitors as they finish and enter these data into the Swiftsure Information System.
- Verify database information to ensure accuracy of data entered.
- Member of the Race Committee
- Some racing and/or boating experience preferred for some members of the watches
- Restricted Operator's Certificate, Maritime (VHF) for at least one member of each watch
- Pass a basic security check for access to secured areas at Ogden Point
Inspection Dock
Reports to: Race Officer
- Saturday/Sunday/Monday teams organized in A,B,C watches, 6 hour length; rotation from Saturday race start through end of race.
- Reporting to the Duty Race Officer , conduct on-the-water and on-the-dock inspections of all yachts after their finishes to ensure their compliance with the safety requirements defined in the Sailing Instructions.
- Collect reporting cards from all competitors
- Collect transponders from all yachts after their finishes and record their collection.
- Can provide their own their own PFD, foul weather gear and hand-held marine VHF radio
- Familiarity with sailing yachts and their safety equipment
- Boating and safe boat handling experience required, but not for all team members
- For at least one member of each on-the-water team
- Canadian Coast Guard Pleasure Craft Operator Card
- Restricted Operator's Certificate, Maritime (VHF)
Registration Check-In
Reports to: Race Officer
- 4 hour shifts on Thursday, Friday
- Set up registration at Swiftsure Information Centre
- Assist the Registration Duty Race Office or Ratings Officer to answer race related questions at Swiftsure Information Centre
- Record competitor information for use during the race by Race Officers at the Ogden Point Race Operation Centre
- Prefer some sailing/racing knowledge
- Pleasant, adaptable, good communicator
Starting Team for Pin Boat, Spacer Boat, Mark Boat or Patrol Boats
Reports to: Race Officer
- Set starting line pin boat and starting area corner marks
- Perform line judge duties at pin end of starting line
- Raise and lower signal flags at pin end of the starting line
- Patrol starting area to keep competitors not yet in their sequence aware of the boundaries
- Act as spacer vessel between Navy signal boat and the race fleet
- Considerable race management knowledge
- Experienced with the safe handling of small power boats
- Canadian Coast Guard Pleasure Craft Operator Certificate
- Restricted Operator's Certificate, Maritime (VHF)
- Provide own PFD, foul weather gear and hand-held marine VHF radio
Starting Team for Signal Vessel
Reports to: Race Officer
- Time the start sequence
- Raise and lower signal flags
- Sound horns and guns via Navy personnel
- Sight the starting line
- Communicate with patrol vessels, pin boat and spacer boat
- Considerable race management knowledge
- Restricted Operator's Certificate, Maritime (VHF)
Entertainment
Beer Garden Bartender
Reports to: Entertainment Manager
- Thursday/Friday
- Set up bar
- Bartending
- Bar clean up
- Possibly ticket sales (before Finance ticket seller shifts)
- Pouring It Right course and/or bartending experience
- Pleasant and positive attitude
- Ability to potentially work securely with cash for short periods
Crowd Control
Reports to: Entertainment Manager
- Thursday/Friday
- Set up tables/chairs & advertising banners
- Crowd management
- Clean up and take down
- Physical strength required for some duties
- Pleasant and positive attitude
Promotion & Publicity
Media Relations Coordinator
Reports to: Publicity and Promotions Chair
- Define overall media relations program in collaboration with Chair Marketing and Media, Sponsorship Chair (media sponsors) and Media Spokesperson
- Build strong relationships with the media network, both Swiftsure media sponsors and other media outlets, to ensure timely access to accurate Swiftsure communication material
- Coordinate news and advertising opportunities between various media outlets and Swiftsure organizers, sponsors, partners and community organizations
- Prepare and distribute media packages in advance of Race weekend
- Ensure Race results are made available to racers, media and public as quickly as possible, including posting preliminary results through News Updates and the Info Centre during the Race weekend, and distributing official results immediately when finalized
- Update Swiftsure website during the Swiftsure weekend
- Support Media Spokesperson(s) by distributing News Updates and identifying and arranging for media interviews, particularly during Race weekend
- Position starts January 1 to build Swiftsure media relations program
- Available periodically as required January 1 to May 1
- Available on-call during May leading into Race weekend
- Available on-site as needed Thursday, Friday, Saturday, Sunday, Monday
- Knowledge of, and preferably experience with, different media opportunities
- Ability to strategize and design a program to optimize media involvement and Swiftsure exposure
- Ability to collaborate with others including the Swiftsure Media team, other Race officials, sponsor media relations staff and members of the media
- Ability to manage multiple tasks at one time, under pressure, to meet media deadlines
- Familiarity with WordPress or willingness to learn online publishing system is an asset
Media Spokesperson
Reports to: Publicity and Promotions Chair
- Primary spokesperson for Swiftsure Race Committee in support of Swiftsure Chair
- Ensure the competitors, the media and the public receive accurate information about the Race, and promote Swiftsure visibility in the community
- Provide information to the media and public through various media outlets including News Updates, the Swiftsure Info Centre, until the race is officially complete and results have been finalized and posted
- Available periodically as required for January 1 to May 15
- Available on-call for 10 days leading into Race weekend
- Available on-site for Thursday, Friday, Saturday, Sunday, Monday
- Experience and/or considerable confidence approaching and working with all levels of media; radio, television, newspapers, magazines
- Extensive knowledge of Swiftsure history, Race organization and on-the-water racing
- Personable and articulate in a media interview setting
- Considerable MSWord knowledge
Media Writer
Reports to: Publicity and Promotions Chair
- Write original content for media materials - RVYC website, news releases, communication updates,
- Review and edit written media content prepared by others
- Support other members of the Media Team in preparing communication content appropriate for the target audience
- Available periodically from January 1 to May 1 to prepare content as required for website, news release and media
- Strong writing skills for media related content, including word processing capacity
- Passion for writing
- Experience with, or understanding of, the requirements for different media formats (newspaper, magazine, on-line, blogs, news releases, etc.)
- Knowledge of Swiftsure history and organization, sailing and racing
News Team
Reports to: Publicity and Promotions Chair
- Develop an overall Swiftsure News program to generate interesting and accurate stories related to Swiftsure history, organization, competitors, sponsors, partners, events, personalities
- Research and write Swiftsure stories for use by the Swiftsure media team and the media (distributed through various media channels including television, radio, newspapers, magazines, websites, RVYC and other club communication networks)
- Support Media Spokesperson during Race weekend by identifying and arranging potential media interviews, both related to Swiftsure News and interesting emerging news stories (e.g. from racers and organizers)
- Write News Updates over the Race weekend to keep website current, accurate and entertaining with breaking news
- Support Media Spokesperson during Race weekend by providing News updates
- 1 position (Team Leader) periodically from March 1 to May 15 to plan news program and undertake initial story research and writing
- Available starting May 15 through to the end of Race weekend: 1 member per day up to Wednesday prior to Race Weekend, then all 3 on 6 hour shifts from Thursday through to Sunday to identify story opportunities, conduct research, arrange interviews, draft News Updates
- experience preparing written media stories
- experience working with media
- writing skills and competence using computers (Word)
- knowledge of Swiftsure history and sailboat racing
Swiftsure Info Centre Lead
Reports to: Publicity and Promotions Chair
- Plan the operation of the Info Centre including equipment, supplies and staffing
- Participate as a member of the P&P Planning Team
- Arrange staffing schedule for Race weekend coverage
- Train Info Centre volunteers in Race weekend duties
- Oversee Info Centre set-up and ongoing operations through Race weekend (Thursday to Sunday)
- Deal with challenging information requests by referring to appropriate Race officials
- Available periodically in Jan to May to attend P&P meetings to plan Info Centre operations and staffing
- On-site and on-call Thursday to Sunday to oversee Info Centre set-up and operation
- Organizational skills to plan, staff and operate a public service
- Supervisory skills to train, organize and oversee volunteer staff on shifts
- Basic knowledge of Swiftsure Race
- Basic computer skills including word processing
Swiftsure Info Centre Team
Reports to: Publicity and Promotions Chair
- Supply information about the Race, weather, and events to the public and racers
- Direct detailed requests for information to appropriate Race officials or Team Leader as required
- Direct media information requests to the Swiftsure Media Management Team
- Availability: Friday, Saturday, Sunday 8am until 8 PM; 3 teams of 4 with 4 hour shifts
- Pleasant and positive attitude
- Prefer basic knowledge of the Swiftsure race
- Prefer basic computer knowledge
Website Content Lead
Reports to: Publicity and Promotions Chair
- Ensure content on website adequately portrays the Swiftsure brand
- Ensure website content is comprehensive/complete in communicating to target audiences (racers, media, community, and volunteers)
- Identify ways for the website to promote Swiftsure's sponsors (e.g., via sponsor logo, a page explaining the sponsor's relationship to Swiftsure and sponsor services)
- Monitor website content for accuracy, spelling, and grammar.
- Identify topics/areas that need content and either write it or ask the responsible person on the Swiftsure Steering Committee to generate the content
- Clear, concise editing and writing skills
- Knowledge of the various aspects of the Swiftsure race
- Knowledge of how to effectively communicate via the Web
- Moderately skillful with MS Word
- Willing to learn WordPress for entering content onto the Swiftsure website (not difficult to learn)
Logistics
Concierge
Reports to: Logistics Chair
- Liaise with participants, volunteers and the public by telephone, computer and in person
- Contribute to the development, publication and amendment of the Log-ops Information Booklet before (supervisor only) and during (assistants) the race weekend
- Stand a 4-6 hour watchkeeping rotation from 0600 - 2330 at the Info centre in the Bimini from start of registration (Thursday) until end of race (Sunday PM)
- Greet arriving race yachts, act as ambassador & local resource
- Possess excellent interpersonal skills
- Be generally knowledgeable of Swiftsure race, organization and personnel procedures and requirements. Moderate computer literacy would be an asset
Customs Team - HMCS Malahat
Reports to: Logistics Chair
- Thursday/Friday - stand 4 hour shifts between 0800 and 1800
- Meet US race boats at Swiftsure's Customs Dock at HMCS Malahat as they enter Victoria Harbour
- Assist these boats in clearing Canadian Customs by phone
- Receive dock lines and aid in docking the boats if asked
- Friendly, cheerful and welcoming attitude
- Knowledge of handling of boats and lines helpful
- Restricted Operator's Certificate - Maritime (VHF) for at least one member of each team
IT Setup/Takedown Crews
Reports to: Logistics Chair
- Assist with setup and takedown of computers, sound systems and associated equipment at all venues
- Take direction/supervision from Technology Committee in conjunction with Swiftsure Centre Logistics Supervisor
- Available Wednesday PM/ Sunday PM or Monday AM
- Flexibility, initiative and a willingness to take direction
- Prefer knowledge of computer operation, hardware & network cabling
- Requires moderate physical strength and flexibility
Log-ops Duty Officer
Reports to: Logistics Chair
- Stand a 6 hour watch between 0600 and 2400 from 1200, Thursday until Sunday evening;
- Monitor/supervise logistics and operations activities at all venues
- Receive and action telephone, radio and personal queries from participants, volunteers, civil authority, support organizations and the public
- Respond to logistic requirements arising from committee chairs during the event
- Possess excellent interpersonal skills
- Be intimately knowledgeable of the Swiftsure race, organization, personnel, procedures and requirements
- Requires moderate computer literacy and familiarity with marine radio communication. VHF ROC - M required
- May require additional training off site before event weekend
Logistics Supervisor - Start Line & Finish line (2 Positions)
Reports to: Logistics Chair
- Start Line: On site at Clover Point on Saturday AM
- Finish Line: On site at Ogden Point on Friday PM and Sunday PM or Monday AM and on-call for remainder of event
- Supervise setup and takedown of R/V and equipment and provision of infrastructure/services at the Clover Point Start Line and Ogden Point Finish Line
- Identify and respond to unplanned logistic requirements arising from setup, operations and takedown at the applicable venue
- Liaise with on-site Race Committee during weekend if required
- Good organizational & planning skills
- General knowledge and experience as a "handyman" would be an asset but is not required
Logistics Supervisor - Swiftsure Centre
Reports to: Logistics Chair
- Responsible for the planning, coordination and execution of all aspects of the Swiftsure Centre physical setup
- Direct and supervise setup and removal of tents and trailers, installation of equipment and provision of infrastructure/services
- Identify and respond to unplanned logistic requirements arising from Swiftsure Centre during setup, operations and takedown
- Available on site 24/7 Wednesday through Monday
- Possess good organizational & planning skills
- Intimately knowledgeable of the Swiftsure race, organization, personnel, procedures and requirements
Setup/Takedown Crews
Reports to: Logistics Chair
- Assist with movement, setup and takedown of equipment at applicable venue and/or RVYC clubhouse
- May work at more than one venue and participate in setup, takedown or both as desired
- Required on any or all of Wednesday Afternoon/Thu Forenoon/Sat Evening/Sun Evening/Mon Morning
- Be able to follow direction in assembling staging, lighting, electrical extension cords, computer cabling, audio equipment, scaffolding, decorations, furniture, etc
- General "handyman" type knowledge would be an asset but is not necessary
- Requires moderate physical strength and flexibility
- Available Wednesday/Thursday; Sunday/Monday
Docking - Victoria Inner Harbour
Reports to: Logistics Chair/Dockmaster
- 4-hour shifts; Wednesday(2 shifts), Thursday (3 shifts), Friday (3 shifts) at berthing floats or on the water
- Direct and assist boats entered in the race as they arrive in Inner Harbour
- Act as coxswain or crew member in RVYC inflatable
- Monitor public access to floats at Inner Harbour
- Each shift has a team lead who reports to the Dockmaster
- Knowledge of handling of boats and lines helpful
- For one member of each on-the-water team, prefer: Canadian Coast Guard Pleasure Craft Operator's Certificate, Canadian Lifesaving Society Boat Rescue Certificate, Restricted Operator's Certificate - Maritime (VHF)
Technology Support
SPOT Coordinator
Reports to: Technology Chair
- Saturday/Sunday/Monday provide support/guidance to SPOT team
- Monitor SPOT data & Swiftsure website during race weekend to ensure transponder data appears to be correctly transmitting
- Work to resolve any SPOT transmission issues through the race weekend
- Work with the Technology Team if required to resolve SPOT data issues.
- Member of the Technology Committee
- Update SPOT registration website
- Provide SPOT support to other Races/Regattas that are using the Swiftsure Tracker System
- Brief the racer on the use of SPOTs
- Be responsible for managing the SPOT inventory, including distribution and collection of SPOTs, and returning failed units under warranty
- Considerable knowledge of SPOT transponder functions
- Ability to understand SPOT data interface to Swiftsure website
- Availability ahead of Swiftsure race to work with Technology Team
SPOT Support
Reports to: Technology Chair
- Saturday/Sunday provide the public and other interested people with an overview of SPOT information and function
- Monitor SPOT data & communicate to the public about individual yachts of interest in the Swiftsure race
- Work with the Swiftsure Information Centre team to enlarge on items of interest in the Swiftsure race
- Work with the Technology Team if required to resolve SPOT data issues
- From time to time, assist SPOT coordinator in his/her duties including support of other races/regattas using the SPOTs
- Considerable knowledge of SPOT transponder functions
- Ability to understand SPOT data interface to Swiftsure website
- Availability ahead of Swiftsure race to work with Technology Team
Marine Operations & Communications
Liaison Radio Operator
Reports to: Race Officer
- Saturday/Sunday/Monday - Teams organized into rotations by race start @ 1000 on Saturday, continuing through Sunday afternoon (or beyond)
- Linked with Duty Race Officers to provide their communications
- Ensure the Duty Race Officer, the duty Radio Supervisor and the duty Release Team Member seek and resolve unaccounted-for yachts
- Ensure at the finish line that marine VHF radios are functioning properly and all clocks, radios and computers in the finish line station are coordinated to GPS time
- Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
- Supply own dual band (2m-440) handheld sets with power of at least 5 W
- Familiar with yachting or yacht racing
- Prefer operators with their own dual band (2m-440) mobile sets with power of at least 25 W and omni-directional, dipole or J-pole antennae
Marine Operations and Radio Communications Officer
Reports to: Race Officer
- Secure all required marine event permits and marine support vessels, aircraft and radio stations from Canadian and US authorities
- Responsible for the vessels, aircraft and other assets that support the race
- Responsible for ship-to-ship and ship-to-shore communications throughout the race area
- Principal point of contact with US and Canadian emergency response agencies during incidents
- A member of the Royal Victoria Yacht Club
- Working knowledge of yacht racing and familiar with Swiftsure International Yacht Race
- Holds valid Transport Canada Pleasure Craft Operator Card, a Restricted Radio Operator Certificate (Marine), an Amateur Radio Operator (Basic) Licence
- Prefer a Registered Communicator in the BC Provincial Emergency Program
Radio Operator, Clover Point Station
Reports to: Race Officer
- Responsible for amateur communications with other Swiftsure stations and marine communications with racers
- Primary function will be to communicate with boats in the starting area that have not activated their SPOT trackers
- Set-up and take down of equipment on site
- Logging of communications
- Operating at Clover Point for start of race
- Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
- Familiar with yachting or yacht racing
- This position may have some radio equipment supplied by other volunteers and organizations; operators are encourage to have their own marine handheld and amateur equipment
Radio Operator, Mark Rounding Vessels
Reports to: Race Officer
- All day Saturday/Sunday from race start until all boats have rounded for that race
- Deploy Airmail sets and VHF/UHF mobile sets on board mark rounding vessels
- Establish voice and packet contact with Ship Point radio station
- Identify, record, and report the rounding times of all competitors as they round the mark vessels
- Produce packet messages using the PIP rounding time program and transmit packets
- Update vessel database in Airmail computers with information received by packet
- Experience with living aboard small vessels
- Immune from motion sickness
- Familiar with handling small sailing and power vessels in the Juan de Fuca Strait sea and weather conditions
- Familiar with AIRMAIL and packet nodes in the Victoria area
- Restricted Operator's Certificate – Maritime and Amateur Radio Operator (Basic) Licence
- Prefer operators with their own mobile dual band (2m-440) mobile sets with power of at least 25 W and with omni-directional, dipole or J-pole antennae
- Prefer operators with own AIRMAIL sets
Radio Operator, Sombrio Relay Station
Reports to: Race Officer
- Responsible for amateur communications with other Swiftsure stations and marine communications with racers if needed
- Set-up and take down of equipment on site
- Logging of communications
- Operating out of a field day type of station near Sombrio
- Shifts will vary from Friday to Sunday and volunteers often camp on site
- Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
- Familiar with yachting or yacht racing
- This position will have some radio equipment supplied by other volunteers and organizations; more details can be provided upon volunteer registration
Radio Room Operator
Reports to: Race Officer
- Responsible for marine communications with racers and amateur
- communications with other Swiftsure stations
- Logs all communications with vessels, weather reports and
- information required by the race officer
- Saturday/Sunday/Monday - Teams organized into 6 hour rotations
- starting at 7:30am on Saturday, continuing through Sunday afternoon (or
- beyond if needed)
- Operating out of the CRD Building Radio Room
- Will work in teams of two or three operators
- Industry Canada Amateur Radio Certificate and a Restricted Radio
- Operator Certificate (Marine) (VHF)
- Familiar with yachting or yacht racing
- This position will have radio equipment supplied; you may wish to
- bring your own amateur or marine to monitor multiple frequencies
- Basic ability to operate a Windows based computer system to monitor
- weather, email and packet (packet training can be provided)
Radio Room Operator
Reports to: Race Officer
- Responsible for marine communications with racers and amateur communications with other Swiftsure stations
- Logs all communications with vessels, weather reports and information required by the race officer
- Saturday/Sunday/Monday - Teams organized into 6 hour rotations starting at 7:30am on Saturday, continuing through Sunday afternoon (or beyond if needed)
- Operating out of the CRD Building Radio Room
- Will work in teams of two or three operators
- Industry Canada Amateur Radio Certificate and a Restricted Radio Operator Certificate (Marine) (VHF)
- Familiar with yachting or yacht racing
- This position will have radio equipment supplied; you may wish to bring your own amateur or marine to monitor multiple frequencies
- Basic ability to operate a Windows based computer system to monitor weather, email and packet (packet training can be provided)
Administration
Logistics Administrator
Reports to: Swiftsure Coordinator
- Confirm requirements with Logistics Chair
- Ordering tents - get 3 quotes
- Port-o-potties - typically get 3 quotes
- Trailer rental
- RV usage - contact RVYC members to confirm availability
- Dumpsters (garbage, cardboard)
- Order busses for Oregon Offshore BBQ- get 3 quotes
- Hours a week I would say maybe 2 here and there. Lots of sending emails and waiting to hear back.
- Flexibility, good organization skills
- Able to work with MSWord, Excel
- Available for about 2 hours/week in April & May
Registration Administrator
Reports to: Swiftsure Coordinator
- acquire all required registration information from yachts (web and paper)
- ensure each boat has paid and amount is correct (US cheques)
- check each boat's PHRF (& forward this to Swiftsure Ratings Officer to review)
- from web information have Technology Team make 3 different excel files for skipper packages
- make labels with skipper name/ boat name for registration board
- print race cards
- work with Swiftsure Registration Team Lead to coordinate an evening for volunteers to assist with preparing skippers packages
- update a list of every boat name/ race to order participation pennants
- possibly assist with assigning SPOT transponders to yachts
- Flexibility, good organization skills
- Able to work with MSWord, Excel and web applications
- Available for about 8 hours/week for the 4-5 weeks before Swiftsure
Support Services
Reports to: Swiftsure Coordinator
- Daytime or evening, during the weeks before the race
- Stuff racers packs, help with photocopying, collating
- Support various teams prior to start of race
- Assist with preparing skipper and media packages
- Assist with general office tasks, as needed
- Those with vehicles, to help move office stuff to Ship point on Thursday AM
- Willing, team attitude, promptness
- Prepared to take direction from office staff
- Available at short notice for varying lengths of time in the 2 weeks prior to Swiftsure
Finance
Beer Garden Ticket Sellers
Reports to: Beer Garden Ticket Lead
- Thursday/Friday - up to 3 hour shifts
- Sell liquor and beverage tickets
- Experience dealing securely with cash in an open setting
- Ability to work quickly/accurately/pleasantly in a high-volume and noisy environment
Beer Garden Ticket Lead
Reports to: Finance Chair
- Oversee ticket sales volunteers Thursday/Friday PM
- Communicate with prior ticket volunteers mid-April to confirm their participation & schedule
- Fill ticket sales volunteer vacancies with assistance from the Swiftsure Volunteer Coordinator
- Organize shift changeovers in concert with Finance Chair
- Ability to lead a group of volunteers
- Experience dealing securely with cash in an open setting
- Ability to work quickly/accurately/pleasantly in a high-volume and noisy environment
Awards
Awards @ Ship Point
Reports to: Trophy Coordinator
- Assist with loading trophies from RVYC and unloading at Ship's Point
- Assist with unboxing trophies and setting them up in the order they will be presented in
- Assist in the presentation of the trophies
- Assist in re-boxing trophies and reloading them into a vehicle
- Assist in moving trophies from vehicle back into storage at RVYC.
- Understanding of process and protocol for organization of awards
- Available for the day of the awards (Friday before the race)
- Willingness to deal with and adapt to last minute changes and help deliver a professional looking presentation
- Having a van or truck available to transport trophies would be an asset
Polishing Services
Reports to: Trophy Coordinator
- 1 evening or weekend approximately 2-3 hours, about 2 weeks before Swiftsure
- Assist Trophy Coordinator to move trophy boxes, remove trophies, polish, and return to boxes to store.
- Willing to roll up sleeves and get it done
Sponsorship
Silent Auction Administrator
Reports to: Sponsorship Chair
- Contact potential silent auction sponsors and do follow-up calls
- Ensure auction items are sent to winning bidders after the night of the silent auction
- Work with Sponsorship Chair to organize and set up Online Auction and follow up with winning bidders
- Provide letters of appreciation to donors of Silent Auction items
- Good communicator, organized
- Available March through May for short periods
Silent Auction Team
Reports to: Sponsorship Chair
- Price and create bid sheets for all the silent auction items; 2 weeks before Swiftsure silent auction for 2-3 hours
- Arrange and check bid sheets 3 hours before silent auction
- Setup the bid tables and displays; 3 hours before the silent auction
- During the silent auction, answer questions from bidders and cease bidding at end of auction
- Collect payment and distribute the items to the winners directly after the silent auction
- Assist the Silent Auction Administrator, as needed
- Good communicator
- MSWord and Excel experience for creating bid sheets, emailing
- Experience dealing with Cash, Visa and Pos machine an asset
- Strong customer service skills
- Available in May, June for 1 or 2 evenings (may include Lobster Night in late June)
Sponsorship Administrator
Reports to: Sponsorship Chair
- Assist Sponsorship Chair with administrative work related to sponsorship and the auction
- Using current Excel data, prepare new spreadsheets to track information, to prepare lists of current sponsors
- Research contact information on the Internet to find potential new sponsors for the silent auction
- Prepare letters to potential sponsors, track responses
- Prepare silent auction bid sheets
- very good internet research, Excel and MS Word skills
- Availability from January to May
Environment
Dockside Pickup
Reports to: Environment Chair
- Friday/Saturday/Sunday late afternoon- 2x2 teams organized to cover each racer dock will collect garbage, refundables, and true recyclables from race teams between 4pm and 6pm
- Using latex or rubber gloves, responsible for the proper separation of collectables (Note; some American racers collect these items in one bag) correctly sort waste into recyclables, redeemables/refundables, garbage/true refuse
- Able to distinguish between refuse/refundables/recyclables
